Poster Session

Posters are welcome on topics related to any of the program units.

(See the Call for Papers for the current list of standing program units.)

Poster proposals should follow the same guidelines as those for paper presentations and, like the paper proposals, should be submitted to the chair of the pertinent program unit.

Also like student paper proposals, student poster submissions should be accompanied by a brief letter of recommendation from a professor familiar with the student's work on the specific project that is being proposed for the Poster Session.

I've never done a poster presentation. How do I go about creating one?

Posters work best when they showcase the key points of a research project. A good poster is not an essay on poster board. Think more of creating an outline of a prospective essay, with whatever illustrations, colors, fonts, or other graphics would be helpful in conveying your key points.

If you are familiar with PowerPoint or other "slide show" type presentations, a poster functions in a similar way. The key difference is that, on the poster, all the "slides" can be viewed at once. If a linear narrative underlies the "slides," simply include arrows or some other indication of the order in which the various blocks should be viewed.

Remember that observers will be viewing your poster from a distance. Components of your poster should be clearly visible from three feet away. Consider this fact when selecting your font size and typeface. Use color as appropriate for tables and figures.

sample poster1
1999 ASOR Poster by Jonathan Lawrence

What should I include in my poster?

  • Identifying information
    • Place the title of your project prominently at the top of the poster board.
    • Indicate your name and affiliation (university or other organization).
  • The content of your poster must include the material presented in your proposal. A typical arrangement would divide the poster content into the following sections:
    • Abstract
    • Introduction
    • Methodology
    • Results
    • Discussion
  • Include figures,  tables, and other graphics wherever appropriate.

How does the Poster Session work?

The formal "Poster Session" will take place on Thursday. During that time, you will be stationed with your poster. This is an open session in which observers can come and go from one poster to another, according to their interests. As observers stop to look at your poster, you will have the chance to share with them more details of your study. They may ask you questions about your research, make suggestions, or otherwise converse on the topic.

This is a formal session, so the same kind of professional "presence" is expected as if you were presenting a paper. However, the session is intended to provide the opportunity for collegial support and networking. You should be able to talk about your research design, methods, and so forth, in a non-adversarial way. In other words, this is more of a formal conversation than a public "defense" of your work.

Perusing the exhibit at ASOR's "Projects on Parade"
Perusing the exhibit at ASOR's "Projects on Parade"

Do I have to stay with my poster throughout the entire meeting?

The posters will remain on display throughout the annual meeting, but you need to be "on duty" only during the formal Poster Session. You will have registered for the annual meeting, and your colleagues understand that you would like to take advantage of other program events besides the Poster Session. Thus, for most of the conference time, the poster will provide a passive display of your research.

If you wish to create a handout to go along with your poster, that's one way to provide more details of your research to interested parties who are perusing the display at a time when you are not present. Make sure that your handout includes:

  • Author's name & contact information (including at least your email and surface mail addresses)
  • Author's college/university affiliation(s)
  • Presentation title
  • Conference name (i.e., "42nd Annual Meeting of the Eastern Great Lakes Biblical Society" or "42nd Annual EGLBS Meeting")
  • Conference date and location (i.e., 22-23 March 2012, Richfield, Ohio)

 Thirty copies of the handout should be adequate to meet the potential demand.

Sample Poster2
2001 ASOR Poster by Jonathan Lawrence

What should I use to make my poster?

Posters may be created out of typical "poster board" (at least 65lb paper, although 80lb is more durable) or "foam core" poster material. The poster-board projects will be taped to the walls of the display room. Foam core board projects may be displayed on the wall, or the board can be cut to make a triptych, which displays well on a tabletop. If you prefer to have an easel for displaying your project, there will be an additional $50 equipment rental fee—or you are welcome to bring your own.

The basic poster should fit on one 3'x4' sheet of poster board, displayed either in portrait or landscape orientation. In the case of the foam core triptych, the center section should be no larger than 3'x4', and the side panels should not exceed 18" in width.

Other important tips

  • Your poster should be completely prepared before you arrive at the conference.Masking tape will be available for wall-mounting the posters, but no poster materials or other supplies.
  • You are encouraged to arrive early on Thursday (10:30–11:30 AM) to set up your poster. The display will open at Noon.
    Early arrivals will get a wider choice of display locations. You also will have an opportunity to talk to other conference participants as they arrive for the meeting.
  • Make sure you take your poster with you when the annual meeting concludes (Friday Noon).
  • Any posters that remain after the annual meeting will be recycled.